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2ND EXCO MEETING OF IEEE SL SECTION ON 04/05/2017 AT SLIIT The Second EXCO meeting of IEEE Sri Lanka Section was brought to order by chair of the section around 8.40am on 8th floor of IT faculty, SLIIT. The minutes of the first meeting was distributed and Professor Chandimal Proposed that the minutes are in order. Mr. Peshan Sampath seconded it. Areas Discussed Use of a competition management tool for the electronic competition Based on the cost benefit analysis of using competition management tool, it was decided not to use a competition management tool as it is a costly option and also it can be managed in the usual way. Approval of the Estimated Budget of EDC Dr. Jeewani tabled the budget of EDC amount to the total of Rs. 200,000/- for the approval of the executive committee. Envisaging the potential increase of the participants, it was decided to revise the budget including another sponsorship worth of Rs. 50,000/-. Budget was approved subjected to that modification. Evaluate student branch proposals for fund disbursement It was decided to disburse Rs.15,000/- to each and every student branch to commence their projects as seed money. The second phase of the disbursement will be based on merit after evaluation of the project proposals submitted by the students branches. Mr. Deyonashan Nadarajah was requested to evaluate the proposals with the help of Mr. Pasan Pethyagoda. It was reported that Kelaniya and Open University student branches do not have a bank account for fund transfer. The KDU student branch also haven't one. It was decided them to sort out this problem to get the initial disbursement. Update on DLP lecture As per the schedule Prof. Venkatesh Prasanth will arrive on the 5 th of June. The first session for industry professionals will be conducted on 06 th evening. The expenses related to the DPL is to be covered by the sponsorships and a nominal fee is to be for the participants to cover the refreshment cost. Mr Dheynoshan and Mr. Subodha Charles are given the task of coordinating the event. Sectional Congress in Sydney Prof. Kithsiri Liyanage appointed as the Primary Delegate and Yasith & Dilrukshi as secondary Delegates. SL section decided to support the secondary delegates with 400 USD each to meet the cost of registration and the payment is to be made as a upfront lump sum. If there is any requirement of sponsorship letters to secondary delegates , it can be furnished by the Sri Lanka section. Technical Co-Sponsorship for ICNSNT-2017 It was decided to work out the procedure for TCS before consider granting TCS for ICNSNT-2017 New Student Branch Status : It was requested to give the concurrence of establishing a student branch for Vavuniya Campus. As Vavuniya campus is affiliated to University of Jaffna where there is a student branch, Mr. Deyonashan was requested to look into the matter by dropping an email to MGA. Register IEEE SL Section as a company This was rejected in a logical manner in the term of Dr. Sanjeewa and he informed the exco that the email on that will be distributed among the new EXCO for their information. Prof. Liyanage suggested to look into the possibility of registering IEEE as an NGO and he agreed to study the IET and BCS operational models. Annual Get together Dr. Ruwan Ranaweera suggested to joint annual get together and SL section congress have it as a one full day event. Mr Deynoshan and Mr. Peshan were requested to update the organizing committee with new suggestion. Either Galle or Colombo were selected as the options to have the get together. HTC 2018 Conference Prof. Liyanage was requested to update the EXCO about the new developments of the HTS 2018. Dr Sanath requested to prepare a checklist and proceed such that nothing is missed. Policy of IEEE SL section for granting TCS The chair agreed to draft a policy document but requested from the all in the EXCO to contribute for the formulation of the guidelines IEEE Robotics and Society - Wearable Technology Competition Robotics and Automation Society provided an option to conduct a competition on wearable technologies sponsored by Hela Clothing. Finally it was decided to seek partnership from IAS as this technical matter is more relevant to Industry Applications Society. R10 Sections Awards It was decided to accept the awards suggested by Mr. Yasith Harshanath. However, he was requested to adopt the same criteria as practiced by R10 for similar awards. For other awards, a criteria is to be formulated and get the approval from the IEEE SL section. Any other matters Mr. Peshan reported that Mr. Pasan is the Web Master at the moment and there is a space restriction on the server to expand the website. Hence the updates possible would be a minimal. The committee decided to purchase web space to expand the website with necessary updates It was decided to submit a proposal to get R10 Educational Activity Funds. Further it was stressed the urgency of officer reporting and meeting reporting with the use of vtools The second executive committee meeting was adjourned at 11.30am