IEEE Sri Lanka Section Exco Meeting 9
December 29, 2018 · 11:10 AM - 1:10 PM @ SLTC Campus, Padukka, SLTC Padukka
Description
The Minutes of Meeting 9 Executive Committee - IEEE Sri Lanka Section Date : 29th December 2018 Venue:SLTC Campus, Padukka Time : 4pm to 6pm Attendance : Presence Apologies /Absence Dr.Damith Chathuranga Heshani Mahalaksha Nadarajah Dheynoshan Prof.Kithsiri Liyanage Dilrukshi Gamage Dr. Udayanga Hemapala Dr.Dilum Bandara Dr. S. Vasanthapriyan Chandana Maduranga Peshan Sampath Nuwini Dulanga Akila Wijethunga Dr.Sanath Jayawardena Dr.Jeevani Jayasinghe Prof.Chandimal Jayawardena Kavinga Upul Agenda 18.9.1 Welcome and intro from chair 9. 2 Confirmation of the minutes - meeting 8 9. 3 Matters arising from minutes 9. 4 AGM 2019 hotel allocation, budget allocation 9. 5 Finalize the IEEE AGM 2018 Minutes 9. 6 Proceeding of IEEE AGM 2017 Minutes Minutes 7. 1 Welcome and intro from chair Chair gratefully welcomed the exco members to the final exco meeting and thanked for the great volunteering efforts toward the section’s progress. 7. 2 Confirmation of the minutes 7. 3 Matters arising from minutes Chair recalled the urgency of the previous meeting to decide AGM hotels and AGM agenda and request to point any matter arising on the minutes, specifically request Dr. Sanath to explain/clarify if the email mentioning the incorrect AGM circulated by the secretary. Dr. Sanath mentioned as it may be due to some points that he saw at first reading but was not able to point out specifics. 9. 4 AGM 2019 hotel allocation, budget allocation The budget allocation for AGM was mistakenly informed as 100,000LKR, but, corrected allocated amount as 2000USD was shared in an email by Dr. Damith on the 29th December. Since the treasurer was not present at the meeting, chair requested from secretary to inform the treasurer to share the prepared financial reports with the excom before presenting at the AGM. Dr. Dilum expressed the difficulty of acquiring the sponsorships for AGM due to the uncertainty in the current state of the country and exco agreed this based on the experience in HTC . Considering the fact members agreed to incorporate unutilized budgets upto 200,000LKR in the section to the AGM. Mr. Chandana Maduranga/ Mrs Heshani reported to the committee on inquired hotel prices from Ramada, Kingsbury, Waters Edge are in the range of 5000LKR per person. With this secured budget allocation, committee agreed to confirm Hilton Residency for the AGM which is the lowest at the price 3850pp compared to the other inquiries. More in https://docs.google.com/document/d/1vzAVlwZOZpXKf1Ob5ZuswAwa7wUHvqjIehSzG86Jx9A/edit?usp=sharing
Agenda
Agenda 18.9.1 Welcome and intro from chair 9. 2 Confirmation of the minutes - meeting 8 9. 3 Matters arising from minutes 9. 4 AGM 2019 hotel allocation, budget allocation 9. 5 Finalize the IEEE AGM 2018 Minutes 9. 6 Proceeding of IEEE AGM 2017 Minutes