Executive Committee Meeting of the IEEE Sri Lanka Section Meeting No. 1: 2019
February 12, 2019 · 4:00 AM - 6:30 AM @ malabe
Description
Minutes 1. 1 Welcome by the Chair The Chair welcomed the Executive Committee members to the first meeting in year 2019. 1. 2 Confirmation of the minutes - meeting 9: 2018 Dr. Vasanthapriyan proposed that the minutes are in order and Mr. Peshan seconded it. 1. 3 Matters arising from minutes As the minutes of the AGM 2017 are yet to be confirmed, the Chair proposed to circulate another e-notice among the IEEE members. The minutes will be finalized based on the feedback if any and they will be confirmed at an SGM that will be held in parallel to a major activity of the Section. 1. 4 Preparation of year plan 2019 The following activities were proposed to be organized by the IEEE Sri Lanka Section. A proposal with a time plan and an estimated budget has to be submitted by responsible Executive Committee members to get the approval for each activity. The deadline to submit the proposals is 01 st of March. Activity Responsible member Remarks Electronic Design Competition Dr. Pradeep Abeygunawardana/ Coordinator of EDC 2019 Start student registration in April & have the competition in June Family get-together Mr. Kavinga Ekanayake/ Coordinator of Family get-together 2019 To be held in early August Congress Mr. Chanaka Hettige/ Coordinator of Congress 2019 To be held in November/ December AGM 2020 To be held in December 2019/ January 2020 Innovation Nation Sri Lanka Mr. Chanaka Hettige/ Coordinator of INSL SLInspire Mr. Peshan Sampath Organizing committee has to be formed Education programs (to replace SS12 activities) Mr. Chandana Maduranga SB officer training Mr. Chanaka Hettige/ SAC & Dr. Windhya Rankothge/ WIE Chair To be organized jointly IEEE Sports Day Mr. Chanaka Hettige/ SAC 1. 5 Allocation of the budget for the proposed activities Budget will be allocated for the activities to be held in year 2019 by evaluating the proposals. Mr. Rajitha will compile the proposals and prepare a document to be sent to the sponsors. Prof. Chandimal will table a criterion to be considered when allocating budget for the SBs. 1. 6 Technical co-sponsorship for conferences ICTer 2019, MERCon 2019 & ICIIS 2019 The Secretary will inform the organizers to submit the TCS fact sheet. Coordinators will be appointed thereafter. NITC 2019 Prof. Chandimal will continue as the Coordinator representing the IEEE SL Section. The Secretary will update the organizers accordingly and request for more information (list of reviewers & conference statistics) ICIAFS 2018: The Secretary will remind the conference organizers provide the information as requested by IEEE. The following conditions were decided to be applied when giving TCS for conferences. The Secretary will update the conference organizers accordingly. An Executive Committee member will be appointed as the Coordinator and the same will be nominated as a TPC member. The conference organizers have to regularly update the Coordinator. The Coordinator will report the progress of the conference to the IEEE SL Section. The conference organizers have to send at least three invitations to the IEEE SL Section to attend the conference. 1. 7 Any other matters The Executive Committee Members were appointed for the following posts. Student Activities- Mr. Chanaka Hettige Educational Activities & Professional Activities - Dr. Sudheera Navaratne Industry Relations Coordinator - Mr. Pasan Pethiyagoda Membership Development - Dr. Shanmuganathan Vasanthapriyan Webmaster – Volunteers of SAC The Secretary will report the appointments to IEEE using vTools. A request made by an IEEE member requesting approval for a HAC grant was discussed. The committee decided that only the proposals submitted by OUs will be considered, but that of individuals cannot be entertained. The Secretary will update the applicant accordingly. Mr. Peshan will make arrangements to collect the information of the ex-co members to update the web. The Chair has to present the HTC report at the R10 Congress. The Secretary will request the former Chair (CCing the former Secretary) to send the report timely. The meeting was adjourned at 12.00 noon. The next meeting will be held in the last week of March.
Agenda
Agenda Welcome by the Chair Confirmation of the minutes - meeting 9: 2018 Matters arising from minutes Preparation of year plan 2019 Allocation of the budget for the proposed activities Technical co-sponsorship for conferences Any other matters