6th IEEE EXCOM meeting
August 24, 2013 · 9:30 AM - 12:30 PM @ Colombo
Description
6th IEEE EXCOM meeting
Agenda
1. Activities as for the year plan 1.1. Electronic competition Ruwan to report 1.2. Get-together Updated budget to be submitted and approved Caldera, Kosala and Hisalla to Summarizes the organisation of proceedings 1.3. Membership promotion Buddika to report about T-shorts – how we are going to sell Janaka to report about stickers – 200 printed at a price 30/= per sticker. Total cost Rs 6000/= 1.4. PV workshop Janaka and Gayan to report: · Submit the budget · Submit the flyer and summarize · Chaturanga will look after the organisation work instead of Gayan 2. IEEE as a company in Sri Lanka · IEEE is going to go ahead with this whether we like it or not · One of the main objective is to create a structure for Regional Finances · MGA Operational manual states funds within the Section, from whatever source derived, are the property of the IEEE, and shall not be used for purposes other than the normal operations of the Section as defined in the IEEE Bylaws or published interpretation of policy, without prior authorization of the MGA Board and/or the IEEE Board of Directors, unless otherwise provided. · Provides a framework for financial and accounting compliance · If IEEE is registered, volunteers are protected from being personally sued. · IEEE is going to pay the fees for setting up this company and they are going to confirm whether they would pay any annual tax involved in this company 3. Are we comply with the MGA Operations Manual · The Section affairs shall be managed by an Executive Committee consisting of the elected officers. The number of voting members elected must be at least one greater than those appointed. Chapter and Affinity Group Chairs, as elected by their membership, are considered “elected†official, as is the Past Section Chair · All Chapters and Affinity Groups in the Section shall have voting representation either individually or collectively on the Section Executive Committee, and the Subsection Chairs shall be ex-officio members with voting power. · Sections may have Student representation on the Executive Committee through appointment of one Student member and/or the Chair of the Section Student Activities Committee. It is recommended that every Section have a Section Student Representative (SSR), who is a voting member of the Section Committee, in Sections where there is at least one Student Branch. · Sections may maintain local operating procedures documents, which may be used to record the administration and operational processes of the Section. These documents shall not contain any exceptions to the MGA Operations Manual. · Chapter and Affinity Group funds provided to the Section through the annual rebate are intended for the support of those subunits. Chapters and Affinity Groups shall be funded at a minimum at the level of the annual Rebate. 4. The Section Nominating Committee · Six months prior to the date of election, the Section Nominating Committee Chair shall issue a “Call for Nominations†for all positions elected at-large to all voting members of the Section through an appropriate medium. · Section members shall submit nominations within one month of the “Call for Nominationsâ€. 5. Student Activities · Payments for congress participants · Second installment for student members 6. GOLD member to present their case · Website · Congress participation 7. Website · Discuss about launching the new website 8. Any other matters 9. Next meeting