Description

Discussion Budget Proposal Submission The budget proposal has been sent to the IEEE Sri Lanka Section Excom requesting a budget of 300,000 LKR. No details were received regarding the rebate; thus, no final document is available. The funds will be transferred when the rebate is acquired. Expected budget is 295 USD (200 USD + Timely bonus -70 USD and Activity bonus - 20 USD). Project introductions and Updates YP project introduction and progress review meeting will be separately taken with the participation of Prof.Pradeep Abeygunawardhana. Robotics competition It was agreed in the Sri Lanka Section Excom meeting that YPSL, SL SAC and WIE will collaboratively support this competition. IEEE YPSL Excom vacancies Mr.Malinda Gunathilaka has requested to resign from the position of secretary as he is out of the country and unable to give his full commitment to his position. A call has been held with the participation of the individuals in leadership positions in YP Excom to decide on a replacement for the vacant position. According to the constitution, any vacancy occurring in the executive committee during the official term can be filled by a majority vote of the IEEE YPSL executive committee. Pertaining to the above clause, it has been decided to replace Mr.Dasun Herath for the position of secretary. He was holding the Asst. secretary position previously. Mr. Pasindu Rathnayaka has also requested to step down from the position of the Asst.Treasurer. It was suggested to fill the vacancy by replacing Mr. Manodya Nabadawewa with this position. The position of Asst.Secretary will be vacant when Mr.Dasun Herath takes over the role of the Secretary. Thus, several prospects were considered based on the currently held positions. Mithushan, Dilini, Sewwandie, Chamodhi, Tharaka. Thus, Ms. Tharaka Munasinghe was suggested as the Asst. Secretary of IEEE YPSL. And recruit two members to the positions vacated, i.e.- Volunteer Engagement Management Committee lead and Member Experience Committee lead. It was decided to select from the individuals who had applied to the executive committee but were not selected. The following individuals were considered: Shakyani Jayasiriwardene Thihara Mallikaratchi Razeem Samitha Wijesundara Sheril Nilanka As all the above except Ms Shakyani are holding considerable positions either in YP or SAC, it was suggested to onboard Ms Shakyani Jayasiriwardene as an executive committee member for IEEE YP Sri Lanka. The following names were suggested for the remaining vacant positions in the executive committee: Name Suggested by Awishka Thuduwage Dhammika Dasun Pathirage Dhammika Lihini Rajapaksha Dhammika Maheshika Madubashani Dhammika Nishan Samarasinghe Ashan Samidhi Sanjana Dhammika Savindu Bandara Manodya Thimeth Perera Manodya Umith Wimlarathna Dhammika These will be confirmed through a majority vote. SAC/ Other required representations for collaborations It was suggested that a representative from SAC or other society chapters, affinity groups, etc., be invited to the YPSL Excom meeting when and if required, depending on the topics to be discussed. Excom and Project status meeting schedules The IEEE YPSL Executive Committee meeting is held on the 3rd Saturday of each month. The project status update meeting will be held every 2nd Wednesday of each month. Engagement of all the Excom members for the project status meeting is expected as this will help everyone to be on the same page regarding project activities.It was suggested that it would be better to have a space where both the sub-committee leads and project chairs could share each other's inputs. Thus, the sub-committees will also attend the project status meeting from next month onwards. YP Account Transfer Getting the YP bank account transferred will be taken care of during the coming week. It was considered to shift the account into another bank if the necessary requirements/ facilities are met. Local operating procedure A document containing the job descriptions, team composition, and a brief idea of the functionality of each sub-committee should be presented. Documentation of processes followed by each sub-committee is encouraged to have a clear guide to how different tasks need to be carried out. The meeting ended with a friendly chat with the members.