Description

Upcoming Events Notification to Standing Committees Standing committees were informed about the upcoming Robot School Seminar Workshop and other scheduled events. Responsibilities and expected contributions from each committee were discussed. Communication with Event Planning Teams Event planning teams were updated on post scheduling, application processes, and notifications for event heads. Deadlines for social media posts and announcements were set. Preparation of Interview Questions Finalized the list of interview questions for speaker and participant evaluations. Assigned team members to review and refine the questions. Resource Acquisition for Workshop Discussed necessary resources such as materials, tools, and content required for the workshop. Assigned members to contact suppliers and arrange necessary items. Discussion with Faculty Advisor on Certificate Distribution Consulted with Dr. Akila regarding the procedure for certificate distribution. Confirmed the design, printing, and verification process for certificates. Event Date and Time Confirmation Finalized the event date and time after considering participant availability and logistical constraints. Content and Resource Book Handover Ensured that all learning materials, manuals, and resource books are prepared for distribution to participants. Assigned members to oversee proper handover. Informing Schools and Sending Invitations Drafted and finalized letters for school invitations. Assigned team members to contact schools and confirm their participation. Budget Allocation Reviewed financial requirements for the event. Discussed budget breakdown and necessary approvals. Sponsorship Outreach to IT Companies Identified potential IT sector sponsors. Assigned team members to reach out and propose sponsorship opportunities. Organizing Zoom Learning Sessions Finalized the schedule for virtual learning sessions. Assigned technical team to manage Zoom setup and coordination.