Awrudu With IEEE - First Organizing Committee Meeting
April 16, 2025 · 2:30 PM - 3:30 PM @ Online event
Description
Date: April 16, 2025 Time: 08:00 PM – 09:00 PM Location: Google Meet Meeting Proceedings: Venue Selection: The team discussed several possible locations for hosting the Awrudu event. Accessibility, space for games, and facilities were considered. A few suitable venues were shortlisted, and the final selection will be made after site visits and availability checks. Date and Time: Potential dates were proposed, keeping in mind university schedules and availability of the organizing team. The committee aims to confirm a date that ensures maximum participation. The event is planned to be held in the morning to afternoon time slot. Games and Activities: A variety of traditional Awrudu games were suggested including Kotta Pora, Tug-of-War, Musical Chairs, and Sack Race. The team also discussed hosting fun competitions such as Awrudu Kumara/Kumariya, Kana Mutti Bindeema, and Lime-and-Spoon race. Finalizing the game list and assigning responsibilities was postponed to the next meeting. General Planning: Initial ideas for decorations, music, food arrangements, and attire were briefly discussed. Emphasis was placed on creating a vibrant and culturally rich environment. Tasks were roughly divided, and further detailed allocations will be handled in upcoming meetings. Decisions Made: A shortlist of potential venues was created; final decision pending confirmation. Event will be held in a morning-to-afternoon time slot; exact date to be finalized. A preliminary list of traditional Awrudu games was drafted. General concepts for decor, food, and attire were discussed. Next Steps: Finalize venue and date in the upcoming meeting. Confirm and allocate roles for organizing games and logistics. Continue planning event flow and necessary arrangements. Meeting Conclusion: The meeting concluded at 09:00 PM.
Agenda
Agenda: Selection of the event venue Finalization of the date and time Discussion on traditional Awrudu games and activities General planning and task delegation