Description

Executive Committee Meeting - 21/06/2025 Event Title: Executive Committee Meeting Date: June 21, 2025 Time: 09:56 PM – 11:02 PM (78 minutes) Meeting Code: joz‑ieww‑tji Venue / Platform: Google Meet Organizer: IEEE Student Branch – University of Sri Jayewardenepura Category (vTools): Administrative Description (copy‑paste into vTools) The weekly Executive Committee meeting reviewed task progress, upcoming events, and chapter activity. Main discussion points Task list & coordination – Reviewed weekly action items and general meeting handling. New flyer‑sharing group – Agreed to form a dedicated WhatsApp/Teams group to circulate flyers for Sri Lanka collaborations. Event progress checks – Updates on “Heenayata Saviyak 2.0,” IEEE Open Day, and the planned Jamboree. OC database – Added newly joined members to the Organizing Committee database; noted follow‑up on ComSoc Executive Committee selections. TIQRI meeting outcomes – Discussed expectations for the upcoming TIQRI partnership meeting. Insight Wave 2.0 – Outlined structure, timeline, and planning milestones for the next Insight Wave series. Expedition team data – Reminder issued to collect remaining J’Pura Expedition team‑member details. Chapter highlights CS Chapter – Finalizing Computer Science T‑shirt design. IES Chapter – Shared brief activity update (no major issues). WIE Affinity Group – Continued coordination with the Heenayata Saviyak 2.0 Organizing Committee. EMBS Chapter – Reviewed Lantern Night planning challenges; began outlining an EMBS exhibition and discussed applying for an IT grant. Key action items Create and launch the flyer‑sharing group for Sri Lanka collaborations. Continue progress on Heenayata Saviyak 2.0, IEEE Open Day, and Jamboree logistics. Finalize Insight Wave 2.0 structure and assign detailed tasks. Collect remaining J’Pura Expedition team information. Complete CS Chapter T‑shirt approval; monitor IES, WIE, and EMBS chapter tasks (Lantern Night, exhibition, grant application). Minutes By: Dheeshana Dewanmini(Assisatant Secretary)