Standing Committee Awareness Session - “She Speaks” Event Briefing

Description

Session Schedule: 7:30 PM – 8:00 PM : Design & Editorial Committee 8:00 PM – 8:30 PM : Volunteer & Event Management Committee 8:30 PM – 9:00 PM : Finance Committee Session 1 – Design & Editorial Committee (7:30 PM – 8:00 PM) The session commenced with an ice breaker activity to allow ExCom members and Standing Committee members to get to know one another and build rapport before the formal discussion. Discussion – "She Speaks" Event Briefing The Executive Committee introduced the first event of the 2026 term, "She Speaks" - an online session targeting International Women's Day, featuring invited women speakers to deliver value to the community. The following was discussed with the Design & Editorial Committee: An overview of the event concept, theme, and objectives was presented. Roles & Responsibilities: Members were briefed on their specific duties within the committee for this event, including graphic design, content creation and editorial support. Promotion & Design Tasks: The committee was assigned responsibilities for designing promotional materials including social media posts, flyers and event banners. Brand consistency and timelines for deliverable submissions were highlighted Session 2 – Volunteer & Event Management Committee (8:00 PM – 8:30 PM) The session began with an ice breaker activity to foster connections between ExCom and Standing Committee members. Discussion – "She Speaks" Event Briefing An overview of the "She Speaks" event was presented to the committee. Roles & Responsibilities: Members were assigned their respective duties in volunteer coordination, event logistics, and on-the-day management for the online event. Promotion & Design Tasks: The committee was informed of their supporting role in event promotion, including outreach coordination and assisting with event visibility efforts. Session 3 – Finance Committee (8:30 PM – 9:00 PM) The session opened with an ice breaker activity to build familiarity between ExCom and Finance Committee members. Discussion – "She Speaks" Event Briefing A brief on the "She Speaks" event was presented to the Finance Committee. Roles & Responsibilities: Members were introduced to their duties in tracking event expenditures, managing reimbursements, and maintaining financial records for the event. Promotion & Design Tasks: The committee was informed of the event's promotional scope to allow for accurate budget planning and financial oversight of design-related expenses.