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Monthly Standing Committee Meeting Minutes Date: 20th April 2026 (21st) Time: 9.00-10.00 PM Venue: Virtual Chairperson: Rusira Sandul Secretary: Chethana Perera Attendance Executive Committee: Rusira Sandul Chethana Perera Nethmi Tharushika Chethiya Samaradiwakara Dinithi Liyanage Chandupa Alagiyawanna Standing Committee Members - 16 Project Updates & Discussions Beauty of Cloud The Beauty of Cloud project has officially commenced with a total of 35 Organizing Committee members onboarded. The first session is scheduled for 26th April (Sunday). Preparations are progressing as planned, with coordination between the committee and the project co-chairs. Algo Ace The first Algo Ace session is scheduled for the 28th. Flyer planning and design discussions were held, ensuring alignment with the project branding and release timeline. Outreach initiatives and session preparation activities are ongoing. AGM (Annual General Meeting) – Post-Event Note The AGM was successfully held on 9th April, organized by the Student Branch. Briefly reviewed outcomes, including certificate printing requirements and follow-up actions that remain. Finance Update The Finance Committee has reached out to approximately 100 companies for sponsorships and partnerships. Estimated budgets were reviewed for: Beauty of Cloud J’pura Xtreme IEEE Xtreme Algo Ace Current financial planning is ongoing, and follow-ups with companies continue. Committee Progress Reports Programming Committee Shared updates on ongoing tasks and progress. Current activities are on schedule, with continued development for upcoming events. Logistics Committee Logistics team is updating the University Ambassadors Sheets. Algo Ace Ambassador outreach is currently in progress. Design Committee Flyers for Beauty of Cloud and Algo Ace have been designed. Upcoming event posters and promotional materials are scheduled and in pipeline. Action Items Finalize promotional materials for both major projects. Continue outreach for sponsorships and partnerships. Prepare logistics for upcoming sessions. AGM certificate printing arrangements to be completed. Ambassador sheets to be fully updated. Meeting Adjourned. Minutes Prepared by: Chethana Perera Secretary, IEEE CS Student Branch Chapter