28/09/2026 - Standing Committee Heads Meeting

Description

Meeting Minutes Date: 28th September 2026 Time: 9.00 p.m. – 10.00 p.m. Venue: Virtual (Google Meet) Chairperson: Rusira Sandul Secretary: Chethana Perera Attendance Executive Committee: Rusira Sandul Chethana Perera Nethmi Tharushika Chethiya Samaradiwakara Dinithi Liyanage Chandupa Alagiyawanna Standing Committee Nisal Sanjaya Roshen Adithya Chamathka Dilshani Sachith Wickramarachchi Tharindu Thilakarathne Discussion Points & Key Decisions The meeting focused on ongoing chapter activities, upcoming events, pending tasks, Evolve 2.0 planning, and priorities for the next term. 1. Algo Ace 2.0 The project was reported as completed. Any remaining documentation or pending tasks were to be reviewed and finalized. 2. Membership Development Platform An update was requested regarding the progress of the Membership Development Platform. The importance of completing the platform and encouraging active member engagement was emphasized. 3. Beauty of Cloud 2.0 (BOC 2.0) Discussed the need for Industry Relations Committee support for BOC. Further coordination was required to confirm the necessary support and address pending tasks. 4. Upcoming Events J’PuraXtreme 3.0: Final event scheduled for 3rd and 4th October 2026. Chapter members were encouraged to participate and provide the necessary support. BOC 2.0: Scheduled for 10th October 2026. Members were encouraged to participate and support the event. 5. Financial Updates The Treasurer was requested to provide updates on pending payments, reimbursements, and budget requirements for upcoming activities. Financial matters were to be reviewed and finalized accordingly. 6. Documentation and Publicity Reviewed the need to complete event reports, attendance records, photographs, certificates, and other documentation before the end of the term. Discussed the preparation of promotional materials, announcements, and social media posts for upcoming events. 7. Industry Relations and Collaborations Discussed ongoing collaborations and potential partnerships with external chapters, organizations, and industry representatives. Further collaboration opportunities were identified as a potential focus for the next term. 8. Evolve 2.0 Discussed initiating the planning process for Evolve 2.0. Members were invited to express their interest in the Chairperson position. Initial planning would consider the event concept, timeline, team formation, and improvements based on the previous edition. 9. Next-Term Planning Discussed potential activities for the next term, including technical sessions, workshops, competitions, industry sessions, membership development activities, and collaborations. Emphasized increasing member engagement and completing pending tasks from the current term before moving forward. Action Items Review and finalize any pending tasks related to the completed AlgoAce 2.0. Follow up on the progress of the Membership Development Platform. Coordinate IR support for BOC. Encourage participation and coordinate support forJ’PuraXtreme 3.0 and BOC 2.0. Finalize pending financial matters, event documentation, and promotional activities. Explore collaboration opportunities and initiate Evolve 2.0 planning. Collect ideas for next-term activities and complete outstanding chapter responsibilities. Adjournment: The meeting was concluded following the discussion of ongoing activities and next-term priorities. Minutes Prepared by: Chethana Perera Secretary, IEEE Computer Society Student Branch Chapter University of Sri Jayewardenepura